First of all, let me thank New York Roadrunners for giving me this week's column. Yes, that was a bit snarky, but genuinely I appreciate the content inspiration.
Secondly, I expect (in fact I hope) some fans to defend @nyrr. They tried their best. Give them a pass. Cut them some slack. No doubt! This is the power of advocacy after all.
On Wednesday, January 22nd at 12 noon, registration opened for the popular Brooklyn Half Marathon.
A bit of context:
- The half marathon is sponsored by Popular Bank. I had never heard of the brand and I actually had to do some digging to find out who they are. So there's a positive outcome from this story off the bat.
- It's one of the most popular races in the country. Last year, there were 26,841 finishers. I was registered but sadly had to bow out with an injury.
- It starts at the Brooklyn Museum, travels through Prospect Park, and ends at the iconic Coney Island boardwalk.
This year, myself and two other runners were at our respective computer screens around 11.45am gearing up to snap up our registrations before the race filled up. This typically happens within 30 minutes. We noticed a new procedure with what appeared to be a "virtual line." On the surface, this makes sense and actually humanizes the idea of waiting in a non-physical line.
All looked good until the registration went live. At this point, there was a message that the line was paused and then around 12.15pm, I was informed I was 25 minutes away from registered. This went down to 10 minutes and then suddenly shot up to 48 minutes and soon over an hour.
I was bewildered and turned to Twitter and it was only through Twitter that I was able to ascertain an incredibly embarrassing and frustrating #EPICFAIL.
Around 12.22pm, @nyrr informed there was some kind of technical glitch and you'll see my response to @nyrr around 12.41pm
New York Road Runners did not post again until around 1.21pm when they informed the problem would be fixed within the hour and if it wasn't, they would consider rescheduling the registration.
Rescheduling was clearly the consensus based on Twitter responses:
So what happened?
- The problem was NOT fixed within the hour
- Registration went live again around 4pm
- At no point did any e-mails go out to inform people of this
- I assume this was listed on their website and then there was Twitter.
- All in all, 11 tweets were issued from @nyrr's account. This included 2 tweets about the registration nearing capacity and 1 apology (see below)
Fortunately for me, my running partners texted me registration was open around 4.15pm. If they hadn't I wouldn't have known and probably wouldn't have been able to register. I got in.
OK, so what were the learnings? This post is not - only - about beating up on @nyrr. If indeed President Capiraso is serious and committed to be better in the future, then the bullets below should help him and @nyrr. You're welcome!
- Just because you can, doesn't mean you should. Or, if it ain't broke, don't fix it. Brooklyn Half registration worked fine in the past, so while the bright and shiny object of a virtual queue makes sense, doesn't mean it's a better option.
- Personally, I like this idea, BUT I would manage expectations and in this case reassure someone who is waiting for 30 minutes for example that they WILL get in...but just need to be patient. Nothing worse than getting to the end of the line and being disappointed.
- The most egregious mistake here is that this was not QA'd or stress tested. At least, I can't imagine it was. How could they not anticipate the demand and the rush? Or the partner they used? Did they try and do it themselves? Did they cut corners and costs in terms of implementation? This really is unacceptable.
- Every company. Every company must plan for every single campaign, launch or program prepared for both best and worst case scenarios. In some cases, it might be the same thing I.e. the website crashes. It's not ok to be surprised if you are a corporate.
- When the problem happened, the clock was ticking for @nyrr to figure out a solution. And quickly. As per (4), they should have had a plan. Enter Twitter...THE greatest direct-to-customer-service channel ever known to business. And yet how few companies actually take advantage of this.
- @nyrr should have been communicating early and often versus what appeared to be 2 tweets within an hour.
- @nyrr should have been responsive. As of today, they still haven't responded to extremely frustrated and despairing customers. Including me. Michael Capiraso - the gauntlet is thrown. Reach out to me. Acknowledge this post and my frustration. I don't expect you to be subscribed to this newsletter (although you should), but surely someone knows someone who knows someone who knows you...
- @nyrr should have enlisted the help and support of their base. Help us spread the word!!!!
- @nyrr should have been more decisive. They should have postponed registration and given advance notice for new registration, for example a day later at 12 noon EST.
- The "additional entries" approach is interesting. Clearly there were going to be a lot of people who didn't end up getting in that should have based on clearing their calendar at 12 noon EST. I wonder what happened here. Surely this opened the door to every single person who didn't get in jumping on this bandwagon.
- As bad a situation as this was, there was so many ways @nyrr could have turned lemons into lemonade. Examples: complimentary AND guaranteed entry in next year's Brooklyn Half, guaranteed entry into the TCS NYC Marathon (very hard to get in)
- At the end of the day, people are reasonable (at least most are.) Where @nyrr screwed up is that they didn't respect people's time; they didn't empathize. People took over an hour of their work week AND still might not have made it in to the race. Just the ability to express true remorse, humanity and empathy goes a long way.
- In a situation like this, complete transparency is the only way to go
- e-mail. e-mail. e-mail. @nyrr used e-mail to remind people the day before, so why not during? Why not after? As of today, I still haven't seen the apology letter in my in-box. Twitter and nyrr.org is fine, but that's not on your customer's terms. Your website is your home field. Twitter is a neutral venue. Your customer's in-box is their home.
- Maybe you think I was too harsh in my criticism, but as per tweet, if they were a business (and they kind of are), they would be OUT of business. As per my Instagram quotable from last week, "you don't get a second chance to make a good first impression" BUT "you DO get a second chance to make a good second impression."
It's not how you start...it's how you finish and that analogy is perfect for a half marathon!
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